Staffing Committee Minutes 25 10 22

1. To approve reasons for absence

Resolved unanimously to accept reason for absence from Cllr Craven and Cllr Carmichael

2. Disclosures of Interest.

None

3. Minutes

Resolved that the minutes of the meeting held on 29^th September 2022 were a true and accurate record and signed by the chair

4. To receive an update regarding Staff Payments

Staff have all received their wages/salaries for September and October.

ACAS no longer involved as no further action required.

Action Cllr. R Pearson to inform YLCA of developments to date regarding the above. Actioned 26/10/22

Resolved unanimously to engage the services of an accountancy firm – one hour per month for 6 months to undertake payroll management only with immediate effect. To be reviewed after 6 months.

Action Cllr R Pearson to confirm appointment with accountancy firm

5. To consider employment of, review the job description and advert for a Cemetery Clerk

Resolved unanimously to increase the hours of employment of a Cemetery Clerk from 7 to 15 hrs per week, with review at 3 months. To be advertised ASAP

Agreed to review the job description to include elements of administrative duties where applicable.

Action Cllr R Pearson to inform the Cemetery Committee of this decision. Actioned 26/10/22

6. To receive information from SLCC regarding a Locum Clerk

The forms have been submitted to SLCC.

7. To consider the staffing requirements for the council going forwards

Agreed staffing requirements as follows:

30 hours Clerk

15 hours Admin Officer

15 hours Cemetery Clerk

To ensure competence of RFO in preparation of payroll, budgets, precept and any other financial aspects of council administration.

If necessary to consider engaging services of accountancy firm to ensure continuity of council administration.

Action Cllr R Pearson to contact Wigginton Parish Clerk for help with job description and adverts for Clerk and Admin Roles

Actioned 26/10/22

8. Matters for inclusion on the next agenda

Job descriptions

9. To agree date of next Staffing Committee meeting

Next meeting date TBC

Signed

Date

Minutes prepared by Cllr Ruth Pearson

26/10/2022